Usage Explorer

INTRODUCTION

The Usage Explorer page is where to find useful reports and data to assist with the analysis of technology use.  There are several reports to better understand websites, applications, popular usage time, and aggregate student volume that can be filtered by school or time.

FILTERS 

• View: The ability to toggle between viewing All activities or only those for which you have set up a Subscription for. 
• School:  The list of individual school(s) on which you can report
  • If you’re an Administrator, you can select the name of an individual school to see the data for just that school; All Schools (the entire district) is the default selection
  • If you’re a Tech Coach, you must be assigned to a school to view Reveal; Tech Coaches assigned to multiple schools will see the first school listed by default
• Report:  From a 'Last 3 days' selection to a Last week or Last month reporting timeframe, as well as a custom date range selector (v1 introduced in Sept 2023). 'Last 3 days' is the default selection and is updated every 24 hours. Note that the 'Last 3 days' option does not mean real-time data, but rather data over the most recent three-day period. With custom date range you can tailor the data range outside of standard periods. If your selected range does not include any data, the system automatically adjusts to the closest time period that has data. This lets you analyze student device usage data that is more up-to-date, allowing for more current and relevant insights.                                                                 
• Activity: The list of website URLs and application names for which you can review usage data; All Activities is the default selection
  • To create an Activity Report for a specific website or application, click the Activity menu and select the desired website URL or application name
  • To create an Activity Report for all websites and applications, click the Activity menu and select All Activities

WEEK / PRIOR WEEK 

• Devices Monitored: Total number of student devices monitored that week by Reveal
• Students Monitored: Total number of students monitored that week by Reveal; differs from “Devices Monitored” if/when students log in to more than one device
• Average Daily Screen Time: Average amount of time per week (in hours) students were actively using their devices
• Students Not Monitored: Total number of students that were not monitored that week by Reveal
  • Note: If a student was not monitored, it does not necessarily mean their Teacher(s) did not attempt to monitor them; rather, it means that the student's device did not connect to any monitoring session(s).
• Websites Visited: Total number of unique URLs accessed by student devices that week
• Applications Used: Total number of unique applications accessed by student devices that week
  • Note: The Application Used section will be hidden for schools/districts that only support Chromebook devices as the Chromebook OS currently prevents monitoring activity outside the Chrome browser.

APPLICATION PROFILE 

When reviewing the usage data for a single application, the Reveal solution may display a new widget called "Application Profile". This widget displays helpful information about the selected application or website to speed up your evaluation process. 

• Description: This section offers a brief overview of the application, including its main features and the problems it aims to solve. The description helps you quickly understand the purpose and functionality of the application.

• Publisher: The publisher field displays the name of the company or organization responsible for developing and maintaining the application. This information can be useful in understanding the credibility and reputation of the application provider.

• Website: This field provides a direct link to the application's official website. By visiting the website, you can find more detailed information about the application, its features, and any additional resources provided by the developer.

• Privacy Policy: The privacy policy link directs users to the application's official privacy policy page. This is crucial for education leaders, as it allows them to review the data handling practices of the application and ensure they align with their school or district's privacy requirements.

• 3rd Party Reviews: This section offers links to reputable third-party review services that have evaluated the application. These independent reviews can provide valuable insights into the application's strengths, weaknesses, and overall effectiveness in the educational context.

Learn more at a related Support page HERE

WEBSITE USAGE BY WEEK 

• Top 100 Websites: List of the 100 most popular websites students visited that week; sortable in ascending/descending order by Students, Views, Viewing Time, Average Viewing Time, and Trending 
• Students: Total number of students that accessed a website 
• Views: Total number of times students accessed a website during the week
  • For example:
    • If a student navigates to youtube.com and watches videos for 4 hours, only one (1) view is counted for youtube.com
    • If a student navigates to youtube.com, then to google.com, and finally back to youtube.com, two (2) views are counted for youtube.com
• % Time: Percentage of time (of the total amount of time) students spent actively using a website that week
• Average Viewing Time: Average amount of time students actively spent viewing a website that week
• Trending: A percentage increase or decrease in student device usage of a website, compared to the previous week

APPLICATION USAGE BY WEEK 

Note: The Application Usage By Week section will be hidden for schools/districts that only support Chromebook devices as the Chromebook OS currently prevents monitoring activity outside the Chrome browser. 

• Top 100 Applications: List of the 100 most popular applications students used that week; sortable in ascending/descending order by Students, Views, Viewing Time, Average Viewing Time, and Trending
• Students: Total number of students that accessed an application
• Views: Total number of times students accessed an application during the week
• % Time: Percentage of time (of the total amount of time) students spent actively using an application that week
• Average Viewing Time: Average amount of time students spent actively viewing a website that week
• Trending: A percentage increase or decrease in student device usage of an application, compared to the previous week 

GRADE LEVEL USAGE 

Available when viewing the usage data for a single application and when grade-level SIS data is being imported into the Reveal solution. 

• Top Grade Levels: List of the top grade levels that have students who are using a specific application or website. 
• Students: Total number of students in that grade level 
• Views: Total number of times students in that grade level accessed an application/website. 
• Percent Time: Percentage of time (of the total amount of time) students spent actively using an application that week
• Avg Viewing Time: Average amount of time students spent actively viewing a website that week

CLASS USAGE 

Available when viewing the usage data for a single application and when class and teacher data from your SIS is being imported into the Reveal solution. 

• Top Classes: List of top classes who have students who are using a specific application or website. 
• Students: Total number of students in a given class who accessed 
• Views: Total number of times students in that Class accessed an application/website.
• Percent Time: Percentage of time (of the total amount of time) students spent actively using an application that week. 
• Avg Viewing Time: Average amount of time students spent actively viewing a website that week

TOTAL STUDENTS MONITORED

• The total number of students monitored each day of that week by Reveal

AVERAGE STUDENT DEVICE USAGE BY HOUR  

• The average number of students using their devices each hour of the day that week

PRINT

Use the Print button to print out the Reveal report or to save it as a PDF.

EXPORT 

Use the Save as CSV button to download the Reveal report as a CSV file.

*It can take up to 3 days for Usage Explorer data to start appearing after a new implementation.

For more on Reveal, read about Individual Activity Reports.