Clever export files enable Dyknow Administrators to seamlessly import student roster data into Dyknow. Clever uses standard formatting for data exchanged between systems like your Student Information System (SIS) or Learning Management System (LMS) and Dyknow.
Note: There are many SISs that support the Clever format; however, not all are guaranteed to have a .csv export or .csv auto-export to SFTP option.
This document is a resource for Dyknow Administrators to understand how to:
- Setup Clever File Requirements
- Configure Clever Files for Export
- Process Clever Files with Import Manager
Prerequisites: Manage Roster Import Settings and Setup Dyknow FTP Folder Connection
SETUP CLEVER FILE REQUIREMENTS
For Clever exports, you will need all of – and only – the following five files, each containing the associated column headers/data. Review the tables below to set up your Clever export file requirements.
Schools.csv
| Column Name | Description |
| school_id | Unique value for the school; corresponds to sis_id field in Clever |
| school_name | Name for the school |
Students.csv
| Column Name | Description |
| school_id | Unique value for the school; must match a school_id in schools.csv file |
| student_id | Unique value for student; corresponds to sis_id field in Clever |
| first_name | Student first name |
| last_name | Student last name |
| student_email | Student email address |
| username | Student default username for Clever Instant Login |
| grade |
Student user's grade level; Dyknow accepts the CEDS-specified grade level codes listed here where single digits require a leading zero (ex: KG, 01, 02,...09, 10, 11, 12) |
Teachers.csv
| Column Name | Description |
| school_id | Unique value for the school; must match a school_id in schools.csv file |
| teacher_id | Unique value for teacher; corresponds to the sis_id field in Clever |
| first_name | Teacher first name |
| last_name | Teacher last name |
| teacher_email | Teacher email address |
Sections.csv
| Column Name | Description |
| school_id | Unique value for the school; must match a school_id in schools.csv file |
| section_id | Unique value for section; corresponds to sis_id field in Clever |
| teacher_id | Unique value for teacher; must match a teacher_id in teachers.csv file |
| teacher_2_id | Optional column for additional teacher assignments |
| course_name | Name of course associated with section |
| term_start | Date term (class) starts |
| term_end | Date term (class) ends |
Note: Clever Files imports support these optional columns for importing additional teachers to a class: Teacher_2_id, Teacher_3_id, … Teacher_[n]_id, etc. When multiple Teachers are listed for a class, all will be assigned to the class and displayed in alphabetical order.
Enrollments.csv
| Column Name | Description |
| school_id | Unique value for the school; must match school_id in schools.csv file |
| section_id | Unique value for section; must match section_id in sections.csv file |
| student_id | Unique value for student; must match student_id in students.csv file |
Note: Please use the following specifications when configuring your Clever export files:
- Files should only contain active student data
- A header row is required for these files
- All the files identified above must be present for the upload to be processed
- For student Grade, Dyknow only accepts CEDS-specified grade level codes listed here where single digits require a leading zero (ex: KG, 01, 02,...09, 10, 11, 12). If you are unable to export student grade levels in this format, Dyknow can apply replace rules by request.
CONFIGURE CLEVER FILES FOR EXPORT
Follow the steps below to configure your Clever files for export from your SIS.
1. Log in to your SIS as an Administrator.
2. Navigate to the Exports or Reports section.
3. Click the Add Vendor button to assign your secure Dyknow FTP folder as the destination for receiving your Clever export files.
4. Enter Dyknow into the Vendor Name field.
5. Enter dito.dyknow.com into the SFTP Server field.
6. Enter /upload into the SFTP Directory field.
7. Enter 22 into the SFTP Port field.
8. Enter your Dyknow account SFTP username into the Username field.
Note: Locate your Dyknow account SFTP username in the Dyknow Import Manager Setup tab.
9. Enter your Dyknow account SFTP password into the Password and Confirm Password fields.
Note: Locate your Dyknow account SFTP password in the Dyknow Import Manager Setup tab.
10. Click Save.
11. Select the five Clever export files listed below:
- Schools
- Students
- Teachers
- Sections
- Enrollments
Note: Ensure the format of the selected Clever files matches the Clever File Requirements identified above.
12. Select the schools that should be included in the Clever export files.
13. Click Enable Scheduled Process to automate this export process and continue to step 14; otherwise, skip to step 17.
14. Enter the days you want to run the Clever export process into the Days to run SFTP field.
15. Enter the time of the day you want to run the Clever export process into the Time field.
16. Enter the email address(es) that should receive a confirmation when the Clever export process completes into the Email Address field.
17. Click Save.
18. Click Run Now and Upload.
19. Continue to Process Clever Export Files with Import Manager.
PROCESS CLEVER EXPORT FILES WITH IMPORT MANAGER
1. Log in to Dyknow.
2. Click the gear icon ; you will be redirected to the Admin Settings.
3. Click the Import Manager tab.
4. Click Setup.
5. Locate the Choose Files section.
6. Select your uploaded schools.csv file in the Schools file field.
7. Select your uploaded students.csv file in the Students file field.
8. Select your uploaded teachers.csv file in the Teachers file field.
9. Select your uploaded sections.csv file in the Classes file field.
10. Select your uploaded enrollments.csv file in the Enrollments file field.
11. Click Continue: Process Import.
12. Click Process Import.
13. You will receive an Import Results confirmation email once your import is complete.
Note: If your importing data contains errors or any changes that exceed Import Thresholds, you will receive a Check Your Data email in addition to the Import Results confirmation email. To review and validate import errors, read the Validate Paused Imports article.
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