Can I email activity reports for individual students or OUs from the Securly portal?

Yes, the Securly portal allows you to email student and OU activity reports via the Securly portal. You can keep teachers, counselors, or parents informed about a specific student’s or OU’s activities by emailing them such activity reports. It is also recommended to use the email report functionality when you anticipate the number of activities in the report to be more than 5000.

To email activity reports to specific students:

  1. Log in to your Securly Safety Console.
  2. Navigate to the Activities tab and click on the Reports button in the upper right-hand corner. 
  3. Click on the email sub-tab.                                                                                                            reports.png
  4. Select the type of activity you want to generate a report for by selecting either "Blocked", "Allowed" or "All".
  5. Select the "Student Email" radio button.
  6. Enter the email ID of the student you want to download the report for. You can enter up to 5 email IDs. Note that the student email ID must belong to the school domain registered with Securly.
  7. Enter the recipient's email ID in the Recipient Email ID field. Note that you can only enter one recipient's email ID at a time.                                                                                                                                             student_email.png                                 
  8. Select Category. Note that you can only select one category at a time.
  9. Select the Policy. Note that you can only select one policy at a time.
  10. Select one of the filters for activity types - Recent, Site, Videos, Searches, Wiki, and Social Posts.
  11. Select the time range for which you want to generate the report. You can select a custom date range as well for a maximum of 30 days.                                                                                                     custom_range.png                                  
  12. Click the Send Email Now button and select the format (PDF or CSV) in which you want to send the email report.

To email activity reports to specific OUs:

  1. Log in to your Securly Safety Console.
  2. Navigate to the Reports tab and click the Reports button in the upper right-hand corner.
  3. Click on the email sub-tab.
  4. The type of Activity will be auto-selected to ‘Blocked’. If you want to send an email about specific students, you can select either Blocked, Allowed, or All. Note that at this time, you cannot email activity reports for ‘Allowed’ or ‘All’ types of activities for OUs at this time.
  5. Select the "OU" radio button.                                                                                                                             OU.png                                 
  6. Select an OU from the dropdown for the Select an OU field.*
  7. Enter the recipient's email ID in the Recipient Email ID field. Note that you can only enter one recipient's email ID at a time.
  8. Select Category. Note that you can only select one category at a time.
  9. Select the Policy. Note that you can only select one policy at a time.
  10. Select one of the filters for activity types - Recent, Site, Videos, Searches, Wiki, and Social Posts.
  11. Select the time range for which you want to generate the report. You can select a custom date range as well for a maximum of 30 days.
  12. Click the Send Email Now button and select the format (PDF or CSV) in which you want to send the email report.

*Note that even if you select a parent OU you will be displaying activities for users, only in that OU and not the users contained within the sub-OUs for that parent OU. If you want to view activities for users in the sub-OU you would need to choose the specific sub-OU. For example: If domain.com is a parent OU with 10 users and Grade 1 and Grade 2 are sub-OUs under it with 30 users each, you will be displaying activities only for the 10 users that are a part of the parent OU and not the Grade 1 and Grade 2 sub-OU users

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