What's the difference between a Global, Shared, and a Private group?

Groups are lists of students in Flex that adults can link to activities to let the students in the group know about a particular activity or to mandate those students to attend an activity.  Groups can also be used for the student search to see what the students in that group have scheduled during flex.  

All adults (admins, teachers, and staff) can create “Global”, “Shared”, or "Private" groups. 

Here are the definitions of each:

  • Global-A group that is available to all adults in the school's Flex system.  All adults can see and use the group.  Only the creator/owner and admins can edit the group.
  • Shared - A group that is available to the creator/owner of the group, designated (shared with) adults, and admins.  The creator/owner, designated adults, and admin can edit the group.
    • Additional details:
      • All adults can set this access type for the groups they create.
      • Admins can set this access type for groups synced from their SIS. (*When this becomes available.)
      • Only the original group owner and Flex admins can set the group as inactive/active.
      • If an adult is removed from group sharing they can continue using any activity linked to the group.  They will not be able to use the group on a new activity or make edits to the group.
  • Private - A group that is available to the creator/owner of the group.  Only the creator/owner and admins via simulate can edit the group.  

A few key points to note:

  • Edits to groups will be applied to activities linked to the group and any future scheduled activities using the group.  If an activity is scheduled for “today”, the activity group will be updated if it’s before the school’s cutoff time.
  • It is also possible to modify which students in the group need to attend a particular activity by editing the activity and “deactivating” those students.  Students can be “added” to a particular activity, and not the main group, by adding them to the “Additional Students” section.  

For additional information, please refer to the Flex HELP section for resources on creating and managing “Groups”.

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