Can we remind teachers to take attendance in Flex?

Yes, teachers can be reminded to take attendance in Flex.  Flex can be configured to send "Same Day" and "Next Day" attendance reminder emails to teachers who do not fully submit their attendance for a Flex period.  In addition, "in-app" notifications will also be provided to adults receiving the reminder and/or summary emails.  

To turn these notifications “on”, please do the following:

1. From the “Systems Settings” screen, toggle the “Attendance Reminders” to “on”.
2. Click the settings/gear icon, which will open the “Admin Reminder Settings” screen.
3. All Flex periods in your system should be listed here.  Click the pencil icon in the “Actions” column for the Flex period you wish to set up with reminder emails.
4. Complete the fields on the pop-up screen as follows:
   • Summary Report Recipients:  Enter admins who should receive the summary report email(s) listing all adults who have not yet fully submitted attendance for this particular Flex period.  
   • Same Day:  Toggle to “on” to enter same day times, meaning reminders will be sent at the designated times the same day that the Flex period runs.   
     1. Enter the desired time and click “Apply”.
     2. Repeat these steps for each time you wish to enter.  
   • Next Day:  Toggle to “on” to enter next day times, meaning reminders will be sent at the designated times the day after the Flex period runs.  Reminders are only sent if the teacher/adult does not submit attendance for all students on their attendance list.  
     1. Enter the desired time and click “Apply”.
     2. Repeat these steps for each time you wish to enter.
5. Click “Add”.  Times and Summary Recipients will now show on the screen below and there will be a green indicator in the “Same Day” and/or “Next Day” columns for any Flex periods in which reminders were enabled.
6. Repeat these steps for each Flex period you wish to have reminder emails set up.
7. Click “Save Settings” on the main “System Settings” screen.

For more information, please reference the "Flex Admin Guide" which can be found by clicking on the HELP > Documentation menu > Flex Training Document Index within the Flex system.