How do I manage substitutes?

There are a few ways to manage substitutes in the system and provide them with EHP access. The primary substitute workflow in EHP is for an Admin to create a substitute account and provide the substitute with a unique PIN to enter on a student’s device in order to approve a pass. The substitute does not have full access to EHP or the dashboard. They only enter their PIN on the student’s device or a kiosk, if applicable. 

In order to add a Substitute, go to the Control Panel > User Management > Substitute Users.  


Complete the fields in the “Add Substitute Teacher” section in order to add a sub account.  

  • Substitute accounts can be specific to a person or could be generic and reused with different subs that work in your building.
  • You can choose to enter a PIN or have the system generate a PIN for the sub account.  Setting your own PIN may be more favorable and allow you to keep the PIN simple for the sub to remember.
  • Please click thebutton for more details.

Here is a document template of  Directions for Substitutes. (This document will open in a new browser tab. Copy and paste this information into a document for your school. If you prefer to request a different document format from us, please contact the EHP Help Desk.)

If a substitute has a school email address and/or you want the substitute to have full teacher access to EHP, add them through one of the other methods mentioned in the “User Management” section of the EHP Admin Guide.

Please go to Training > Documents > Admin EHP Training Document Index > Administrator Guide for more information on how to manage “Substitute Users”.

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